Before launch
Choose a Campaign Leader
Pick one organizer who owns the plan, checks progress, and keeps the group moving.
FanSports works best when one person keeps the campaign focused and knows where to find the dashboard, Share Hub, and Marketing Kit.
Action
Name a Campaign Leader and give them the group-admin dashboard link.
- Confirm the fundraiser goal
- Review the Selling Window
- Bookmark the operations dashboard
Launch prep
Recruit a Small Support Team
Ask a few helpers to cover seller reminders, sponsor outreach, QR flyers, and merch promotion.
A small Support Team keeps the work light without turning the fundraiser into a large committee project.
Action
Assign helpers to Share Hub reminders, Sponsor Packages, Direct Donations, and Physical Card claim follow-up.
- Pick two seller helpers
- Pick one sponsor helper
- Pick one QR/flyer helper
Selling Window
Share Your Fundraiser Early
Use Share Hub links, QR flyers, and supporter messages as soon as the Selling Window opens.
Early sharing gives supporters time to buy or claim FanSports Cards, draft their Active Lineup, and share with friends.
Action
Open the Marketing Kit and prepare the supporter letter, social post, and QR flyer.
- Send the launch message
- Post the campaign link
- Print or share the QR flyer
Selling Window
Set a Clear Fundraising Goal
Tell supporters what Dover Youth Football Club is raising money for and show the $7,000 goal clearly.
Specific goals make outreach easier for sellers, sponsors, and supporters.
Action
Use the campaign one-pager to explain the goal, program, card price, and support options.
- Confirm the mission story
- Use the one-pager
- Show card price and support paths
Before Campaign Lock
Promote the Prize Program
Explain that FanSports manages the Prize Program and campaign rules determine prize eligibility.
Prize Program clarity helps supporters understand the card experience without creating promises the group cannot make.
Action
Use campaign-safe Prize Program copy and avoid editing locked eligibility language.
- Mention Campaign Lock
- Use prize eligible language
- Avoid prize promises
Selling Window
Encourage Every Supporter to Share
Every supporter can help by sharing a link, QR code, sponsor message, donation appeal, or merch promo.
Sharing expands the campaign beyond the first buyer and gives non-card supporters a clear way to help.
Action
Ask supporters to send the fundraiser link to three people and reshare the group QR code.
- Share seller links
- Share the QR code
- Promote Direct Donations and merch
Campaign Lock
Track Progress Before Campaign Lock
Watch card claims, lineup readiness, seller progress, and Share Hub activity before the cutoff.
Cards claimed or purchased before Campaign Lock are prize eligible by default, subject to campaign rules.
Action
Review Ready to Draft, Lineup in Progress, Lineup Complete, Needs Review, and Play Along Card counts.
- Check unclaimed Physical Cards
- Remind sellers
- Review lineup completion
Gameplay
Keep Support Open During Gameplay
Where enabled, Direct Donations, group merch, Sponsor Packages, and approved card sales or claims can remain open during gameplay.
Support can continue after Campaign Lock without changing prize eligibility for late Play Along Cards by default.
Action
Use reminders that separate support from prize eligibility and keep promoting sponsor, donation, and merch paths.
- Share donation appeal
- Promote merch
- Clarify Play Along Card status
After key milestones
Celebrate and Recognize Supporters
Thank sellers, sponsors, families, donors, and card supporters as the campaign reaches milestones.
Recognition keeps momentum healthy and helps the group build a better next fundraiser.
Action
Use the final reminder and thank-you copy to recognize supporters without implying reward fulfillment.
- Thank top sellers
- Recognize sponsors
- Share campaign progress
